Is Your Meeting Room Ready for Hybrid Collaboration?

The New Normal of Collaboration

Before 2020, video meetings were often an afterthought. Many offices relied on simple conference phones — like the once-popular Polycom “spider” — that worked fine for the occasional dial-in meeting. But fast-forward to today, and that world has completely changed. Hybrid work is now the standard, and every meeting involves both in-room and remote participants.

In this environment, the old conference setup simply doesn’t cut it. Today’s teams need meeting spaces that allow seamless communication, clear video, strong audio, and effortless content sharing — all while being easy to manage and adaptable for different types of collaboration.

The good news? Technology has caught up. From smart displays to PTZ cameras and wireless content hubs, hybrid collaboration solutions are more powerful and accessible than ever.

At Image Star, we help resellers, MSPs, and IT dealers navigate this transition — equipping their customers with modern meeting room solutions that bring every voice and idea to the table.

The Evolution of the Meeting Room

The traditional meeting room used to center around a single conference table, one phone, and perhaps a projector. Now, it’s a dynamic collaboration space, often supporting hybrid teams, cross-department brainstorming, and external client discussions.

This transformation means the meeting room is no longer just about audio — it’s about visibility, inclusivity, and interaction. The technology you choose determines how effectively your teams communicate.

If your meeting room still depends on aging hardware or lacks integrated video and sharing tools, it may be time to ask: Is your setup ready for hybrid collaboration?

Content Sharing: The Heart of Modern Collaboration

Hybrid collaboration starts with the ability to share — content, ideas, and visuals — instantly and wirelessly.

Ask yourself:

• Do you have a display or platform that allows easy screen sharing from any device?

• Can both in-room and remote participants view the same content clearly?

• Does your system integrate well with your preferred conferencing platform (Microsoft Teams, Zoom, Webex, etc.)?

If not, a solution like the Zygo may be exactly what’s missing. This intuitive casting system simplifies content sharing across devices and platforms. Whether it’s a presentation, document, or real-time data feed, Zygo Hub helps everyone stay on the same page — literally.

Combined with Boom Collaboration tools, your team can experience smooth wireless connectivity and control, eliminating the cable clutter and confusion that often slow meetings down.

Video: Making Every Seat Count

Good video is no longer a luxury — it’s an expectation. When remote participants can’t clearly see who’s speaking or miss visual cues, collaboration breaks down.

Ask yourself:

• Can your camera capture everyone in the room, not just the speaker?

• Is the video quality sharp and consistent across platforms?

• Does your system automatically adjust for lighting and motion?

If the answer to any of these is “no,” consider upgrading to modern solutions like the Boom PTZ camera or the Kandao Meeting Pro.

• The Boom PTZ offers smooth, professional-grade pan-tilt-zoom functionality, ideal for mid- to large-sized rooms.

• The Kandao Meeting Pro brings intelligent 360° coverage with automatic speaker tracking — giving remote attendees a natural, immersive view of the discussion.

Both are designed to simplify hybrid collaboration, providing video clarity that builds trust and engagement.

Audio: Clarity That Connects

We’ve all been in meetings where audio ruins the experience — echoes, dropouts, or distant voices make it nearly impossible to follow along. In hybrid collaboration, audio quality directly impacts communication efficiency.

That’s why it’s critical to evaluate your speaker and microphone setup.

• Do you have microphones placed where all participants can be heard clearly?

• Are your speakers delivering clean sound without feedback or distortion?

• Is your room acoustically treated or equipped with noise-canceling tech?

From Boom’s conference speakerphones to integrated AV setups, Image Star can help you select the right combination of devices to ensure crystal-clear communication in any space.

When paired with high-performance headsets — like those from Yealink — your users can enjoy professional-grade sound whether they’re in the meeting room or joining remotely.

Designing the Right Hybrid Environment

A successful hybrid collaboration space isn’t about just plugging in new gear — it’s about strategic design. The right combination of hardware, software, and space planning ensures flexibility, scalability, and a consistent experience across meeting rooms.

Start by asking:

• How many participants typically join in person?

• What video conferencing platforms do you use most often?

• What’s your budget and long-term upgrade plan?

Image Star helps resellers and IT partners answer these questions for their clients. From recommending the right display, conferencing camera, and audio devices, to supplying network and UC hardware, we help businesses build hybrid-ready meeting rooms that perform.

The Role of Image Star: Your Hybrid Collaboration Partner

At Image Star, we don’t just distribute technology — we help our partners design complete collaboration ecosystems.

We work with trusted brands like Boom, Kandao, Yealink, Dynabook, and Zygo Hub to deliver reliable, high-performance solutions that meet modern business needs.

Whether you’re a reseller, MSP, or dealer, our team provides:

• Expert guidance on hybrid meeting technology

• Access to best-in-class AV and UC products

• Flexible purchasing and distribution options

• Support for setup, deployment, and scaling

From boardrooms to classrooms, Image Star helps organizations across industries create spaces that connect people, improve productivity, and enhance collaboration — wherever work happens.

Build a Meeting Space That Works for Everyone

Hybrid collaboration isn’t just a passing trend — it’s a fundamental part of how we work today. A well-equipped meeting room ensures that every voice is heard and every participant is seen, whether they’re in the room or across the country.

If your meeting spaces still rely on outdated conference phones or ad-hoc setups, it’s time to modernize. Image Star can help you design, source, and support next-generation hybrid collaboration technology that fits your budget and your business goals.

📞 Get in touch with our team to learn how we can help your clients build hybrid-ready environments that perform today — and tomorrow.