How to Recommend the Right Meeting Room Setup: A Practical Guide for MSPs and Resellers

Meeting rooms today are more than just spaces—they’re collaboration hubs. Whether your customers need simple plug-and-play huddle rooms or high-end boardroom solutions, understanding how to recommend the right setup can make all the difference.

As an MSP or IT reseller, your clients rely on your guidance to create productive, professional meeting environments. But with so many hardware choices available, how do you confidently suggest the right solution? In this guide, we’ll break down best practices and product recommendations, helping you serve your customers better—and sell smarter.

Why Meeting Room Solutions Matter for your Customers

Meeting spaces are evolving fast. From hybrid workforces to remote collaboration, companies of all sizes are investing in modern conference technology. But it’s not just about video calls anymore—it’s about creating seamless, professional experiences.

Key reasons your customers prioritize modern meeting rooms:

• First Impressions Count: Professional video and audio setups reflect company credibility.

• Hybrid Workflows: Teams need reliable, easy-to-use solutions for in-office and remote collaboration.

• Productivity Boosts: Efficient, user-friendly tech reduces downtime and meeting frustrations.

For MSPs and resellers, this trend offers growth potential—if you can guide your customers to the right solutions.

Best Practice #1: Match the Solution to Room Type and User Needs

Your first step should always be to assess your customer’s environment. Consider:

• Room Size

• Number of Participants

• Usage Type (presentations, video conferencing, hybrid meetings, etc.)

• Existing Infrastructure (cabling, displays, furniture)

Here’s a quick reference:

Huddle Rooms (2-4 People)

• Solution Goal: Quick, simple, plug-and-play video conferencing.

• Recommended Products:

  • Kandao Meeting 360 Pro: A true all-in-one video bar. 360° coverage, auto-tracking, and plug-and-play via USB-C make it ideal for small spaces.

  • Boom Collaboration Uno Video Bar: Ultra-compact, high-performance video/audio with AI framing and noise reduction.

Small-to-Medium Rooms (5-8 People)

• Solution Goal: More advanced video, with centralized control and wireless sharing.

• Recommended Products:

  • Boom Collaboration Halo: Scalable all-in-one solution devices with ePTZ functionality and daisy-chain audio options.

  • Kandao Meeting Ultra: Dual-camera setup, speaker tracking, and HDMI + USB connections for flexible integration.

Large Boardrooms (10+ People)

• Solution Goal: Board-level professionalism with managed AV solutions.

• Recommended Products:

  • Boom Collaboration Magna Pro and Gemini: Broadcast-quality video, powerful PTZ cameras, beamforming microphones, and modular control.

  • Kandao Meeting Omni: Daisy-chained all-in-one devices that provide video and audio quality across the full board room

Tip: Don’t overlook expansion microphones and speakerphone support for large spaces to avoid audio drop zones.

Best Practice #2: Focus on Plug-and-Play Simplicity

Complex AV systems frustrate end users. That’s why Image Star prioritizes solutions that are:

• USB Plug-and-Play: No complex software installs required.

• Platform Agnostic: Works with Teams, Zoom, Webex, and Google Meet.

• Auto-Tracking and AI Features: Minimal user intervention required.

• All-in-One Devices: Consolidate cameras, microphones, and speakers into a single unit where possible.

Kandao and Boom Collaboration excel here. Many of their systems offer truly USB-powered solutions, removing IT barriers and reducing setup time. This simplicity not only helps your customers—but streamlines your sales process too.

Best Practice #3: Position Yourself as a Consultative Partner

Hardware alone isn’t enough. Your value as a reseller grows when you offer consultative guidance. Here’s how to strengthen your role:

• Perform Room Assessments: Either onsite or virtually. Image Star can assist with evaluation templates or vendor resources.

• Recommend Scalable Solutions: Focus on modular products that grow as your customers' needs change.

• Educate Customers: Share why plug-and-play USB solutions simplify IT support.

• Leverage Vendor Support: Image Star partners with Boom Collaboration and Kandao to offer demo units, training, and marketing resources to help you close deals.

Pro Tip: Customers may not know their precise needs—ask about pain points (e.g., “Meetings take too long to start” or “Audio drops happen often”) and build from there.

Why Choose Image Star as Your Distribution Partner?

👉 Partner with Image Star today.

Whether you’re an established reseller or just expanding into AV solutions, our team can help you source the right meeting room technologies from trusted brands like Boom Collaboration and Kandao.

📩 Contact Us to connect with your dedicated Image Star account manager and explore solutions tailored for your customers.

Let’s help your customers collaborate better—and grow your business in the process.

Looking for personalized guidance?

Email sales@imagestar.com to schedule a consultation today.